Deposits
Guidelines for Gift Deposits
To record and deposit a gift received in the form of a check, the organization’s advisor is required to complete the Donation Transmittal Form, which can be found online here. Deposits can be dropped off at the Newman Alumni Center. Detailed instructions on how to complete the form are included in the folder where the form is located.
Guidelines for Non-Gift Deposits
To deposit funds received through member dues, co-payments for trips and activities, and revenue generated from ticket sales, bake sales, and other fundraising events, the organization’s advisor is required to complete a Cashiers Office Departmental Transmittal Form. These forms are available at the Cashiers Window in the Student Services Building. The advisor should endorse each check by writing the organization’s name and account number on the back.
Guidelines for All Deposits
All checks should be made payable to the University of Miami.
All gifts and other revenue must be deposited on the same day that they are received, or the next business day if received after regular business hours. Holding of donations or other revenue is not permitted.
Online Gifts
Gifts to student organizations can be made online with a credit card. Donors should be directed to www.miami.edu/studentorggiving, where they can choose from the list of organizations in the drop down menu. If the organization the donor would like to support is not listed, they can choose “Other” and enter the name of the organization in the comments box. The staff in Development & Alumni Relations will route the gift to the proper account once it is received. Please note that there is a service charge of approximately 3% applied to each online transaction.
The Student Organization Giving page may NOT be used to receive non-gift payments, such as dues, co-pays, sponsorship payments, or sales of goods. Student organizations should NOT direct people to the giving page to make these kinds of non-gift payments. Instead, organizations may use the Student Organization Store.
Tax Deductible Donations
Gifts to student organizations may be tax deductible when processed properly. Gifts should be solicited to benefit the student organization and not to benefit a specific individual. Gifts properly deposited into student organization accounts will be processed by Development & Alumni Relations. They will record the gift, place the funds into the appropriate account and provide the donor with tax receipt for their contribution.
Note that in most cases where a donor is entering into a sponsorship agreement with the University in which the donor is receiving something in return for their payment, the monies are not considered a gift, and are not tax deductible. If you have questions about what does and does not constitute a tax deductible gift, please contact Michael Halverson at mhalverson@miami.edu.
University Fundraising Resources
Throughout the year, the Philanthropic Giving and Digital Initiatives (PGDI) team oversees and manages three unique fundraising opportunities designed specifically for student organizations. Each initiative offers a different way for students to engage their communities, raise support for their causes, and contribute to meaningful change at the University.
Peer-to-Peer
Peer-to-Peer is a year-round fundraising initiative which empowers student organizations to raise support for their cause by creating individual fundraising pages.
Organizations can request a campaign via the "Create a campaign" button on our Canes Give website. Peer-to-Peer campaigns are led and run by student organizations through their respective networks with support and guidance from the PGDI team. Questions about peer-to-peer giving can be directed to canesgive@miami.edu.
Canes for a Cause
This crowdfunding initiative highlights programs and projects at the U that are transforming lives and strengthening the student community. Managed by the PGDI team and with the support of applicants and their community, this centralized fundraising initiative selects featured campaigns each year. The PGDI team leads campaign strategy and outreach, tapping into the University’s broader alumni and donor networks to maximize visibility and support. Student organizations interested in being featured can apply through our submission site which opens during summer. Canes for a Cause will run in the fall through early winter. Questions about Canes for a Cause can be directed to canesgive@miami.edu.
Giving Day
Giving Day is the University's annual day of giving, which takes place in the Spring. All approved student organizations are automatically featured on the Giving Day platform. Each student organization can utilize the campaign's assets to engage with their supporters. Additionally, student organizations have a dedicated leaderboard, where they can compete for extra prizes by ranking in the top three. Questions about Giving Day can be directed to givingday@miami.edu.
